Online Registration - Definitions & Details

Faculty
Full-time or part-time teaching faculty at an accredited North American college or university:

• Public and private colleges, and universities
• Theological educational institutions (Christian colleges and universities, seminaries, Bible institutes).
• Professional schools (e.g. schools of art, music, design)
• Junior and community colleges
• Military academies

Housing and All Meals
If you register for the standard package, you will stay in university dorms or other housing near campus and be provided with three meals per day.

• Housing is assigned upon arrival. No reservation or pre-assignments are available. Because of the high number attending Urbana our housing accommodations may include sharing a hotel or dorm room with two or three other delegates.
• Housing is gender specific.
• If you wish to room with a specific person, you must come through check-in at Urbana together. Housing together is not guaranteed.
• Meals are served cafeteria-style in assigned dining locations.
• Indicate on your registration form any special housing needs due to physical disabilities.
• If you and your spouse have each registered indicating you would like to be housed together we will try our best to accommodate you.

International Students in the United States
You must be a full-time or part-time international student attending a North American college or university to register as an international student. You will be required to provide your:

• Type of visa
• Country of origin

INS documents will need to be produced on request.

International Students in Canada
You will be required to provide any/all that apply:

• Passport
• Study Permit
• Work Permit
• Temporary Resident Visa
• Any CIC (Citizenship and Immigration Canada) documents needed for travel.
• It is your responsibility to determine and provide any and all Visas and paperwork necessary. Visit www.cic.gc.ca for the latest list of information needed.
• Please refer to the US Embassy or Consulate in your current location for updated information on US entry requirements.

International Student Track
The Urbana 03 International Student Track's vision is to send out international students who will choose to obey God, proclaim Jesus, and join Him in His global mission.

***Please Note: The International student track is now FULL. Indicating when you register for Urbana whether or not you are still interested in participating in the track will help our planning for future conventions.

To attend the track, you must be either:

• a full-time or part-time international student in a North American college or university,
  or
• someone currently involved in friendship/ministry with international students.

Participants in the International Student Track will:

• Live and eat together in a specially assigned dorm.
  This will give you the opportunity to network with other internationals and meet special guests during meals (Urbana speakers, missionaries and IFES staff workers).
• Enjoy multicultural small group Bible studies each morning.
• Pray and worship together in country-specific small groups each evening. (Bring musical instruments and songs from your country and culture.)
• Participate in two special general sessions and track-specific seminars in addition to the regular Urbana program.
• Space is limited therefore first come, first served.

On the registration form you will be asked if you want to be part of the International Student Track. The track is now full. Checking this box will indicate that you are still interested in participating in the track and will help our planning for future conventions.

Contact isturbana@ivcf.org with any questions.

Interested in Missions
Anyone considering a career in the mission field or supporting those in the mission field.

InterVarsity alumnus/na
A past member of an InterVarsity Christian Fellowship chapter in North America. Your chapter may have had a name other than "InterVarsity."

Insurance
InterVarsity provides an accident and sickness policy with primary coverage for all registrants at the Convention. This policy has medical benefit limits of $5,000 per Accident and $2,500 per Sickness, among other coverages.

Missionary
Current or candidate missionary with a North American mission agency.

Official photo ID

• North American Driver's License
• Valid Passport (from your country of origin)
• State University Student ID
• Government-issued photo ID
• Visa papers (International students only)

Optional Package (private local housing)

• Entrance to all general sessions, 300 seminar options, and 350 mission-related exhibits
• Local shuttle bus service on campus
• Convention handbook
• Convention Bible and Bible studies
• Minor accident and illness insurance
• NO Housing or Meals provided

• You may sign up for this package only if you already have pre-arranged housing at a private home. Urbana-Champaign dorms, hotels and motels will be filled by Urbana delegates and will not be available to individuals during the convention.
• You provide your own meals. You will not be admitted to convention dining locations.
• You will save $85 (USD funds) compared to our standard package, the value of on-site housing and meals is considerably greater.

Pastor/Church leader
A pastor or a church leader with an interest in missions, such as a mission committee member.

Recent college graduate
Recent graduates are welcome to attend Urbana 03. You need to register as a non-student (paying the non-student rate) unless you will graduate in December 2003.

Paper mail: Registrations, Cancellations and Confirmations

Registrations:
Online registration is preferred. It saves you time, and your registration is secured sooner. Registrations are processed on a first-come, first-served basis.

• If you are unable to register on the web contact an InterVarsity campus staff worker for a registration form or contact us:
  
  In the US:
  InterVarsity
  Christian Fellowship/USA®
  P.O. Box 7995
  Madison, WI 53707-7995
  urbana03@ivcf.org
  608.274.7995

• Your written registration must be postmarked on or before Monday, December 1, 2003. First come, first-served.
• Payment in full is preferred; a minimum $100 down payment (check or money order) must accompany your registration (USD funds only). The remaining balance is due upon arrival at the convention by cash or check only. No credit cards will be accepted for registration payments during check-in.
• Mail the completed form and check or money order (U.S. funds only) payable to InterVarsity Christian Fellowship to:
      Urbana 03 Registrar
      P.O. Box 7895
      Madison, WI 53707-7895

Cancellations:

• Your written notice must be postmarked on or before Monday, December 1, 2003. Send your cancellation notice to the above address. You will be credited or reimbursed amounts paid in excess of the $50 cancellation fee (USD funds only). After December 1, 2003 and before December 26, 2003 only amounts paid above the $100 registration fee will be refunded. No refunds will be issued after December 26, 2003.
• Registration substitutions or transfers are not permitted. When you check in at the convention, you will be required to show an official North American photo ID and a student ID (if applicable).

Confirmations:
If you do not provide a valid e-mail address, your registration confirmation packet will arrive in the mail approximately three weeks after we receive your completed mail-in form and your $100 down payment (USD funds).

Student

Full-time student: An undergraduate or graduate student registered for 12 credit hours or more per semester at an accredited North American college or university.

Part-time student: An undergraduate or graduate student registered for less than 12 credit hours per semester at an accredited North American college or university.

Accredited North American colleges or universities include:

• Public and private colleges, and universities
• Theological educational institutions (Christian colleges and universities, seminaries, & Bible institutes)
• Professional schools (e.g. schools of art, music, design)
• Junior and community colleges
• Military academies

Student ID
Your college or university’s identity card.

Travel to Urbana 03
Make your travel plans early.

• Convention will BEGIN with onsite check-in between 8:00 a.m. and 5:00 p.m. on Saturday, December 27.
• Convention will END by 12:30 a.m., Thursday, January 1, 2004.
  (Check out of your housing will be by 10:00 a.m. on January 1, 2004)

Air Travel

Where do I go?
You should plan to fly into Chicago O'Hare, Chicago Midway, Indianapolis or St. Louis.

Why should I fly to one of those cities?
There will be discounted shuttle bus service organized at those airports directly to the convention.

When should I fly?
You have two choices for Arrival:

1. December 27. Plan to arrive at one of the designated airports between 6:00 a.m. and 2:00 p.m. Shuttle buses will operate from the designated airports to the convention from 6:00 a.m. until 3:00 p.m. It is about a 3 ½ hour ride from the major airports to the convention.
2. December 26. IF due to long distances, time zone changes, and sold out flights it is more convenient for you to fly on December 26 there will be discounted hotels available at the Chicago, Indianapolis and St. Louis airports. Hotel names, prices and phone numbers will be on the convention website by June 2003. You are responsible for these hotel expenses. (There is NO housing available at the convention site on December 26; shuttle buses will run only on December 27).

You have two choices for Departure:

1. If your return flight is BEFORE NOON on January 1, we will provide shuttle buses back to the airports immediately following the closing session. (This is the recommended departure time.)
2. If your return flight is AFTER NOON on January 1, we will provide shuttle buses back to the airports beginning at 6:00 am on January 1.

How do I get my ticket?
Travel to the convention is your responsibility and is not included in your convention registration. DO NOT make your travel arrangements before you receive confirmation that you are registered for Urbana 03.

1. Internet Travel Purchase.
If you purchase your ticket through an Internet site REMEMBER:

• Follow the instructions in "Where do I go?" and "When should I fly?" above.
• Be sure you have a confirmed seat. Even though discounted fares are sometimes available on short notice on the Internet, it is our experience that flights become sold out many weeks before the convention.
• Be sure to complete your travel arrangements by purchasing the appropriate shuttle bus ticket from Chicago, Indianapolis or St. Louis to Urbana at www.urbana.org/go/travel. Shuttle bus tickets will be available through the convention website by July 2003. Approximate cost will be $55.00 round trip (airport to convention and back to airport).

2. Your Preferred Travel Agency.
Be sure to direct your agent to the information provided on this page so they can get you the appropriate ticket.

Road Travel

Charter Bus
Local travel coordinators will have charter bus, carpool and other important information available beginning in July 2003. Check www.urbana.org/go/travel for updated information.

Private Car, Van or Church Bus
Parking will be available for these vehicles at a reasonable charge (approximately $10.00 for the entire convention). A helpful arrival map will be on the website by July 2003. Be sure to follow the Arrival guidelines given on this page. Your departure time will be determined by the driver of your vehicle, and will be on January 1, 2004.

Youth/college worker
A ministry professional working with college-aged young people in a church, mission agency or community program.